• Marketing Office Assistant

    Job Locations US-SC-Charleston
    # of Openings
    Sales and Marketing
    Regular Full-Time
  • Summary

    Office Administrator / Marketing Assistant




    PlanSource is a high-growth software company headquartered in Orlando, Florida, with offices in Salt Lake City, Minneapolis, Grand Rapids MI, and Charleston SC. We are looking for an organized and energetic professional to join our Team as the Office Administrator and Marketing Assistant in the downtown Charleston office. In this fast-paced and collaborative environment, you will own various duties related to Marketing support and daily office administration for our internal PlanSource employees, ensuring a positive and professional experience for all.


    About the Office Administrator / Marketing Assistant Position


    No two days will be the same, but what will be asked of you every day includes:

    • Bringing your passion and organization skills to this essential function;
    • Ensuring accuracy in your work and understanding that details and timeliness matter;
    • Functioning as a responsible central part of a collaborative Marketing office;
    • Holding confidentiality in the highest regard; and
    • Owning accountability to the administrative flow and atmosphere of Charleston office as a whole.


    Office Administration Tasks

    Charleston office inventory

    • Order office supplies and manage stock control based on office needs.
    • Ensure food and beverage is ordered and stocked for office and internal and external meetings.


    Charleston office facility maintenance

    • Make proper requests for general maintenance and act as liaison between building vendors such as janitorial services and property managers.
    • Manage employee office key, key fobs and parking permit process.


    Assist in preparing for and coordinating company functions & onsite meetings

    • Assist with scheduling events and ordering food for meetings
    • Manage visitor hotel and dinner reservations
    • Making travel arrangements for executives
    • Greet office guests and ensure a welcoming environment


    Marketing Assistant Tasks

    Marketing Inventory and Fulfillment

    • Manage promotional inventory with our events team and corresponding vendors. This includes organization of promotion items within the office as well as coordinating inventory at other office locations and vendor sites.
    • Assist with fulfillment orders for sales and marketing materials for meetings, events and trade shows. This includes intake, assembly and shipping of promotional items.
    • Assist with the kitting of marketing materials for demand gen campaigns, annual OE kits and other direct mail programs.


    Marketing Expense Management

    • Collecting receipts, coding and management of expense report for marketing team.
    • Manage budgets for promotional items and printing of marketing materials.
    • Process expense reports for executives.


    Additional duties as may be deemed necessary by management.

    About You

    As the Marketing Office Administrator, you will thrive on juggling multiple projects at once and be able to deliver quality results. You will be flexible to adjust to multiple demands, shifting priorities and demonstrate flexibility in a changing and dynamic environment. You will display exceptional customer service and be able to work independently and as a team member. You will bring your creativity to enhance this fun work environment.


    In addition, your qualifications/skills include:


    • High School Diploma; Working toward or completed four-year degree preferred
    • 2-3 years office administration experience required; Marketing Assistant experience a plus
    • Must demonstrate initiative, self-reliance and autonomy, with the judgment to know when to take the lead, when to involve others, and how to set priorities of the work functions assigned.
    • Ability to establish and maintain effective and collaborative relationships with all key functional areas.
    • Ability to maintain the highest level of professionalism with the skills to handle sensitive and confidential situations is required.
    • Proficient with using technology to complete administrative tasks (examples are Microsoft Office/Outlook, Slack, Concur and Salesforce)
    • Must be able to work outside of normal work hours occasionally*

    What We Offer

    What We Offer

    • Great compensation package, including a full suite of benefits.
    • The chance to work for a fast-growing, established tech company, and work side-by-side with a dynamic team of talented professionals.
    • Fast-paced environment with big goals and the opportunity make a big impact.


    Top ten reasons to come to PlanSource:

    #10: The size is right. Join a well-funded, established tech company that’s growing fast but is still small enough for you to have a big impact.

    #9: We are on a roll. Be part of a winning team – Thousands of employers and millions of consumers use the PlanSource Platform for benefits shopping, enrollment, billing and ongoing administration.

    #8: Success is rewarded. With more than just a pat on the back, your success is recognized and rewarded. We take care of our employees in every way we can, with comprehensive benefits, cool perks, fun offices … and no-holds-barred Nerf wars.

    #7: You can grow and develop professionally. PlanSource has a great track record of internal promotions and also filling open positions within the company.

    #6: We give you the support you need. Different departments support you and provide you with the access and tools you need to succeed.

    #5: Our business model is strong. With a leveraged sales model, our network of partners helps the organization succeed.

    #4: Strong partnerships fuel your success. National partnerships with leading insurance carriers such as MetLife, Humana, Guardian and Unum provide a competitive advantage and added credibility.

    #3: The benefits industry is on fire. Legislation including the ACA has created an urgent and pervasive need in the marketplace for our technology.

    #2: PlanSource has the right product. Show off our sophisticated cloud-based technology that meets the needs of even the most complex benefit programs.

    #1: PlanSource is the right company. Join an up-and-coming high-growth technology company that is well funded and values its employees and their families.



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