• Payroll Specialist

    Job Locations US-FL-Orlando
    # of Openings
    General and Administrative
    Regular Full-Time
  • Summary

    PlanSource is a high-growth software company headquartered in Orlando, Florida with offices in Salt Lake City, Minneapolis, Charleston, & Grand Rapids, MI. We are looking for a detail oriented Payroll Specialist for our Orlando office who will focus on various payroll processing activities for internal PlanSource employees. The is a key position in the HR Department and will have direct impact on our rapidly growing organization. We strive to create a lifetime career experience for all our employees and an important part of that is our assurance for accurately and timely processing of payroll. Additionally, we are looking for innovative ways to continuously automate and more efficiently manage workflows that relate to payroll and other HR functions.


    About the Payroll Specialist Position

     As a Payroll Specialist, you will be responsible for providing PlanSource with quality service regarding payroll, compliance, benefit, management reports and any general questions. We are looking for someone who possesses a “You Got It” attitude, that is ready to roll up their sleeves to crunch numbers with great attention to detail and provide guidance and recommend solutions to other team members.


    In more detail, you will: 

    • Perform Payroll on a biweekly basis utilizing UltiPro; ensuring all changes and items are approved and processed timely and accurately
    • Complete supplemental payrolls and void/reissue checks as needed
    • Ensure taxes are set up correctly by state for new hires
    • Assist in creating SOP Documentation (standard operating procedures) to build the HR library
    • Manage the StratusTime timekeeping system for all hourly employees
    • Responsible for understanding PTO accrual benefits and confirming accuracy
    • Preparation of reports and special requests as needed
    • Responsible for working and communicating with multiple internal departments to ensure needs are met
    • Communicate suggestions regarding UltiPro product and service enhancements
    • Add new earning and deduction codes as needed
    • Process all garnishment and child support orders including completing necessary paperwork and setting up deductions accordingly
    • Complete verifications of employment
    • Update worker’s compensation rates as needed
    • Work with Accounting department on employee DDA rejections
    • QA all employee FMLA paperwork including employee deductions and ensure accuracy for repayments
    • Verify all monthly 401k changes including new enrollments, changes and loans
    • Complete process efficiency projects as needed
    • Complete year-end process including reports as needed
    • Ensure short-term disability paperwork is processed per benefit carrier’s specifications for proper processing, add 3rd party sick pay for payroll as needed
    • Act as back-up for office administration items when needed
    • Complete job-related training courses and/or seminars, as may be required for the job and/or assigned by Manager. 
    • Any additional duties deemed necessary by Management

    About You

    This role is all about ensuring that PlanSource’s needs are met with enthusiasm and a positive attitude.  You must have mean organizational skills and a high attention to detail. You can keep many balls in the air at one time, can handle multiple priorities and work well with short deadlines. Knowledge regarding general benefits, payroll, Human Resource compliance information is a critical necessity.


    In addition, your qualifications/abilities include:


    • Bachelor’s Degree
    • 3 years Payroll experience in multi-state environments
    • Working knowledge of payroll best practices
    • Strong knowledge of federal and state regulations
    • Experience utilizing Ultimate Software web and back office a plus
    • FPC or CPP Certification a plus         
    • Advanced and demonstrated ability to use a range of productivity software: i.e. Word, Excel
    • Excellent organization and prioritization skills
    • Excellent verbal and writing skills                
    • Willing and able to adjust to multiple demands, shifting priorities and demonstrate flexibility         
    • Strong customer service orientation
    • Proficiency with Microsoft Office
    • Must be able to work outside of normal work hours when required*
    • Must have high level of interpersonal skills to handle sensitive and confidential situations

    What We Offer

    • Great compensation package, including a full suite of benefits.
    • The chance to work for a fast-growing, established tech company, and work side-by-side with a dynamic team of talented professionals.
    • Fast-paced environment with big goals and the opportunity to make a big impact.

     Top ten reasons to come to PlanSource:


    #10: The size is right. Join a well-funded, established tech company that’s growing fast but is still small enough for you to have a big impact.


    #9: We are on a roll. Be part of a winning team – More than 10,000 employers and 3.5 million consumers use the PlanSource Platform for benefits shopping, enrollment, billing and ongoing administration.


    #8: Success is rewarded.  With more than just a pat on the back, your success is recognized and rewarded. We take care of our employees in every way we can, with comprehensive benefits, cool perks, fun offices … and no-holds-barred Nerf wars.


    #7: You can grow and develop professionally. PlanSource has a great track record of internal promotions and also filling open positions within the company.


    #6: We give you the support you need. Different departments support you and provide you with the access and tools you need to succeed.


    #5: Our business model is strong. With a leveraged sales model, our network of partners helps the organization succeed.


    #4: Strong partnerships fuel your success. National partnerships with leading insurance carriers such as MetLife, Humana, Guardian and Unum provide a competitive advantage and added credibility.


    #3: The benefits industry is on fire. Legislation including the ACA has created an urgent and pervasive need in the marketplace for our technology.


    #2: PlanSource has the right product. Show off our sophisticated cloud-based technology that meets the needs of even the most complex benefit programs.


    #1: PlanSource is the right company. Join an up-and-coming high-growth technology company that is well funded and values its employees and their families.


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